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Boost Your Scholarly Publishing Skills During Open Access Week, Oct. 23-27

Open Access Connects - OA Week logo

 

Open Access connects your scholarship to the world, and helps you gain global readership. For the week of Oct. 23-27, the UC Berkeley Library is highlighting these connections.

You can attend five exciting workshops and panels that bridge real-world scholarly publishing skills with the connectedness that open access offers.

 

What’s Open Access?

Open Access (OA) is the free, immediate, online availability of scholarship. Often, OA scholarship is also free of accompanying copyright or licensing reuse restrictions, promoting further innovation. OA removes barriers between readers and scholarly publications—connecting readers to information, and scholars to emerging scholarship and other authors with whom they can collaborate, or whose work they can test, innovate with, and expand upon.

 

Open Access Week @ UC Berkeley

OA Week 2017 is a global effort to bring attention to the connections that OA makes possible. At UC Berkeley, the University Library—with participation from partners like the Graduate DivisionCalifornia Digital LibraryCenter for Teaching & Learning and more—has put together engaging programming demonstrating OA’s connections in action. We hope to see you at the events, where you can continue to build your scholarly publishing skills.

 

Schedule

Refreshments provided at all events, and attendance enters you into raffle for prizes! To find out more about each event, please visit our Scholarly Communication Events page.

 

Monday, Oct. 23
Copyright and Your Dissertation
1-2:30 p.m. | 309 Sproul Hall
Register http://bit.ly/1023copyright
From the beginning of the writing process to submitting and publishing your dissertation or thesis, we will walk you through a useful workflow for addressing copyright and other legal considerations.

 

Tuesday, Oct. 24
First Books & Publishing Your Dissertation

2-3:30 p.m. | 309 Sproul Hall
Register http://bit.ly/1024publishing
Hear from expert panelists about what happens once you submit your dissertation, how to shape your dissertation’s impact, and how to go about publishing your first book.

 

Wednesday, Oct. 25
Increasing and Monitoring Scholarly Impact

10-11:30 a.m. | 309 Sproul Hall
Register http://bit.ly/1025impact
Discover strategies and tips for preparing and promoting your scholarship, and the best ways to monitor and increase your citations and success. You’ll also learn how to: understand metrics, select and use scholarly networking tools, choose reputable open access journals and publishing options, and participate in open access article and book funding opportunities.

 

Thursday, Oct. 26
Understanding the (Changing) Realm of Peer Review

1-2:30 p.m. | 309 Sproul Hall
Register http://bit.ly/1026understandpeer
Are you publishing an article or reviewing someone else’s work? Panelists demystify the peer review process, what’s expected of you and what you’ll experience, and how the world of peer review is evolving with new models that foster transparency and impact.

 

Friday, Oct. 27
Making Textbooks and Course Readers Affordable

11 a.m.-12:30 p.m. | Wurster Hall, Environmental Design Library
Register http://bit.ly/1027ACC
Do you wonder how to make your assigned readings more affordable, and how much time and effort you’d need to invest? The University Library and Center for Teaching and Learning have partnered in an innovative pilot program to reduce course content expenses and incentivize the creation of high quality, free, and open course materials. In this panel event, you’ll hear from participating faculty and lecturers who will discuss their experiences and provide practical tips from the leading edge of course content affordability.

 

We hope to see you there!

Questions? E-mail schol-comm@berkeley.edu, or check out our Scholarly Communication Services website.

 

Participate in an Affordable Course Content Pilot Program!

Participation Invitation for Affordable Course Content Pilot Programs
Participate in Fall 2017 pilot programs

Dear UC Berkeley faculty and lecturers,

We can help you make your assigned readings and textbooks more affordable to students. The Library and the Center for Teaching & Learning have launched two pilot programs for Fall 2017, for which your participation can save students potentially hundreds of dollars each.

  • The first pilot service aims to reduce the cost of your print course packs through Library-assisted syllabus processing. We will locate copies of open, free, or Library-licensed versions of your assigned readings so the overall price of the print course pack or course reader is reduced.

  • The second service provides you with grants to either use, adapt, or develop open or library-licensed electronic textbooks and course materials. This can help save students the cost of purchasing expensive textbooks.

Please fill out this brief form if you are interested in participating in one or both pilots (described more fully below), and we will contact you soon with details.

______________________________

Pilot 1 (Course Packs):  Do you assign your students a print course pack for purchase?  We can help reduce the cost of that print course pack.

With the first piloted service, the Library will process your syllabus for you and search for your required readings to locate copies of open, free, or Library-licensed versions of assigned readings.

  • If open, free, or Library-licensed versions are available, we will give you links or PDFs to post to bCourses at no cost to your students, reducing any remaining readings that a student would have purchased as part of a print course pack.

  • We will also provide guidance to you for making fair use decisions–further reducing the cost of course packs, because we can help you limit instances in which a third party copy center would need to secure copyright clearance for assigned readings.

______________________________

Pilot 2 (Grants):  If you assign textbooks or other books, will you let us pay you from $500 up to $5,000 to switch to an electronic version of that book or to an equivalent eBook or combination of books?  Or will you let us help you in adopting, adapting, or designing your own open and electronic course materials?

The Library and the Center for Teaching and Learning are offering grants and programmatic support to instructors to enable you to link to open or Library-licensed electronic textbooks or other eBooks–or even to design your own.

  • The grants range in value from $500 (e.g. for switching one required print book to a Library-licensed electronic book that can be linked to in bCourses) all the way up to $5,000 to receive programmatic support to design your own open & electronic course materials for students so they don’t have to purchase expensive textbooks.

  • The Center for Teaching & Learning and the Library can also help you find campus support to update any other attendant PowerPoints, assignments, or materials that need alteration following a change in assigned books or textbooks.

If you have any questions, please contact the Library’s Scholarly Communication Officer, Rachael Samberg: rsamberg@berkeley.edu. You can also find out more about affordable course content in our Guide to Open, Free, & Affordable Course Materials.

My Dissertation Is Online! Wait – My Dissertation Is Online?! Copyright & Your Magnum Opus

This post was originally published on the University of California Scholarly Communication Blog.

Picture of balloons floating away
Picture of balloons floating away.

CELEBRATION, BFICK, CC BY 2.0

You’ve worked painstakingly for years (we won’t let on how many) on your magnum opus: your dissertation—the scholarly key to completing your graduate degree, securing a possible first book deal, and making inroads toward faculty status somewhere. Then, as you are about to submit your pièce de résistance through ProQuest’s online administration system, you are confronted with the realization that—for students at many institutions—your dissertation is about to be made available open access online to readers all over the world (hurrah! and gulp).

Because your dissertation will be openly available online, there are many questions you need to address—both about what you put in your dissertation, and the choices you’ll need to make as you put it online. If you are a first-time author, facing these concerns can be daunting to say the least. And you definitely don’t want to be thinking about them for the first time when you are scrambling to submit your dissertation to ProQuest.

For instance, you’ll need to consider:

  • Are you using materials created by other people in your dissertation? Perhaps you’re using photos, text excerpts, scientific drawings or diagrams? You might need the authors’ permission to include them.
  • Are you using materials from a library’s special collections or archives? You may have signed agreements or accepted terms of use that affect what you can publish from those materials. (Examples: Archive.org, Harvard’s Houghton Library, Smithsonian, and Niels Bohr Library & Archives.)
  • Are you including information about particular living individuals? You might need to consider their privacy rights (see, for instance, a discussion on p. 15 of a University of Michigan dissertation guide).
  • If you own copyright in your dissertation (as most grad students in the UC campus system do), should you register your copyright?
  • Do you need to embargo your dissertation for privacy, patent, or other concerns?
  • Should you license your dissertation for greater use by others?

At UC Berkeley, we’ve created a workflow and guide for you to tackle these kinds of important copyright and other legal questions. Below, I’ve included highlights from the workflow, but there are plenty more best practices to draw upon in the guide. What follows are, of course, exactly that: best practices, and not legal advice. Your local scholarly communication officer or librarian (see this list for some resources around UC) can help you find additional information as you consider these issues for your own dissertation.

Copyright Basics First

Before using the workflow, it can be helpful first to understand what copyright is—and is not. In short, copyright means that authors get exclusive publishing, reproduction, and other rights over their original works of expression for limited periods of time.

What this means for your dissertation is: If you’re including someone else’s work that’s “in copyright,” meaning protectable by copyright law and still within that limited time period (usually at least an author’s life + 70 years in the U.S), then you need to think about whether you need the author’s permission to include that work. You don’t need permission if your use would be “fair” under the law. Don’t worry, our guide helps address what’s considered fair use, as well as what’s eligible for copyright protection to begin with.

Okay, on to the workflow. Remember, you’ll need to ask these questions for every work you include that was created by someone else. And, keep in mind that addressing these questions takes time.

The Workflow

Step 1: Do you need permission first to include someone else’s work online?

You don’t need the copyright holder’s permission to include an excerpt / photo / diagram / whatever-you’re-using if any one of the following is true:

  1. The copyright holder has already granted a license for you to include their work. Sometimes, authors have already provided permission through grants such as Creative Commons licenses. For instance, this is a photo of people talking over ice cream that I took and that you can use for any purposes as long as you attribute me as the author (i.e. I’ve applied a Creative Commons Attribution, or CC-BY license, to it).
  1. The work is in the public domain. Public domain works are open for use with no permission needed. Just because a work is online does not mean it’s in the public domain. Rather, public domain refers to works for which copyright protections have expired, or works that were ineligible for protection in the first place (facts, ideas, federal government materials, etc.).
  1. Publishing the content would be fair use. Fair use—which is meant to encourage teaching, research, scholarship, criticism, and parody—allows you to exercise the otherwise-exclusive rights of the copyright holder (distribution, creating adaptations, etc.) without having to seek the copyright holder’s permission. For a use to be fair, though, you have to consider four factors that collectively weigh in favor of “fair use.” Records of your fair use analysis—which you can create by filling out a checklist—can be very helpful to have on hand if there are ever questions about your reasoning or use.

Remember: Attribution is not the same as permission! Even if you cite your sources (which, of course, you will!), this doesn’t mean you have permission to include the excerpts from them in the first place. And, if you’re linking to an authorized (e.g. not illegally-posted) source, it’s always fine (at least in the U.S.!) to link to the content online rather than including the item itself.

Step 2: If the copyright holder’s permission is needed, how do you get it?

If you couldn’t answer “yes” to anything in Step 1, you’ll need to seek the copyright holder’s permission to include the work or excerpt in your dissertation. Obtaining permission can take a long time, so plan in advance. You’ll need to research and locate the copyright holder and then ask, in writing, for permission covering all your intended uses. Here are some useful sample permission request letters:

Remember: A copyright holder’s silence is not permission. If you do not hear back in response to your request, you are now faced with a question of risk assessment, and whether to keep seeking permission or embrace the likelihood (or not) of the rights holder challenging your use down the road. In some of these situations, you may ultimately decide to limit your use further, or use a different work entirely—but you’ll need to make a decision one way or the other.

Step 3: What about other non-copyright legal or policy concerns?

Human subject research methodology, issues of indigenous knowledge, and other ethical concerns are best discussed with your dissertation advisors and institutional review boards. But the workflow does address a few other legal questions that at first might seem like copyright questions, yet actually pertain to different legal doctrines.

For instance, while copyright protects copyright holders’ property rights in their works, privacy law protects the interests of people who are the subjects of those works. Privacy rights in scholarship most often arise if you are seeking to use third party content like correspondence, diaries, and images that contain personal information about or pictures of particular people. But, they expire at death—meaning, you can’t be liable for disclosing private facts about a person no longer living. There are typically two additional important defenses to claims for invasion of privacy: newsworthiness and permission. If the material you wish to include reveals private facts that are of public interest or concern (which your dissertation scholarship may be) or if the person who is the subject of the information has given you permission to include it (which you may have obtained), then an invasion of privacy claim should not be sustainable.

Another non-copyright legal issue that often comes up in the context of dissertations is contract law (see p. 185 of Peter Hirtle’s excellent book on digitization). If you are using materials from archives, museums, library special collections, you may need to consider website terms of use agreements or contracts you signed (or clicked through online) with the archival institution. This is because, irrespective of whether the materials are protected by copyright, you may have entered into an agreement dictating whether or not you can include material from the works. Read carefully any agreement or website terms of use that you are asked to agree to. Inquire with the library or archives directly about whether a waiver is possible if you need one, or seek additional information from them about securing the right to publish.

Step 4: Address publication issues.

If you are a UC graduate student, your dissertation will be made available through ProQuest and/or published open access online in eScholarship. There are some issues to consider before clicking “submit”:

  • Should you register your copyright with the U.S. Copyright Office? As a UC student, in most cases, you automatically own the copyright in your dissertation. However, registering copyright in your dissertation offers certain distinct advantages: It provides public record that you are indeed the author and owner, and also enables greater enforcement of your rights against infringers or plagiarists.
  • Should you embargo your dissertation? Making your work available to be read online immediately has many advantages. Not only does it establish when your work was created and published (which can help combat plagiarism), but also it can help build your academic reputation. There are circumstances, however, that would warrant an embargo—such as situations where there would be disclosure of patentable rights or there are ethical concerns, or a book/journal publisher has demanded it (which is rare). You should consult guidance from your institution about when embargos are recommended or approved. For instance, here are UC Berkeley’s guidelines on embargoes.
  • Do you want to license your work beyond fair use? As with any other copyrighted work, other scholars can make fair use of your dissertation in their own research. You can also decide to license your work beyond what fair use allows by applying a Creative Commons license to it. This should be a careful decision, which you discuss fully with your dissertation advisors and journal or monograph publishers in your field. There may be discipline-specific reasons to decide to—or not to—license your work, so examine them closely.

Once you get into the groove of answering these workflow questions, you’ll become a pro at addressing copyright and other policy issues in all of your subsequent scholarship, too. Perhaps the two most important points to keep in mind are:

Good luck, and keep writing!

P.S. Want more beyond our guide? There are several other excellent online resources about electronic dissertations to check out:

Connect Your Scholarship: Open Access Week 2016

Open Access Week 2016

Open Access connects your scholarship to the world, and for the week of Oct. 24-28, the UC Berkeley Library is highlighting these connections with five exciting workshops and panels.

What’s Open Access?

Open Access (OA) is the free, immediate, online availability of scholarship. Often, OA scholarship is also free of accompanying copyright or licensing reuse restrictions, promoting further innovation. OA removes barriers between readers and scholarly publications—connecting readers to information, and scholars to emerging scholarship and other authors with whom they can collaborate, or whose work they can test, innovate with, and expand upon.

Open Access Week @ UC Berkeley

OA Week 2016 is a global effort to bring attention to the connections that OA makes possible. At UC Berkeley, the University Library—with participation from partners like the D-Lab, California Digital Library, DH@Berkeley, and more—has put together engaging programming demonstrating OA’s connections in action. We hope to see you there.

Schedule

To register for these events and find out more, please visit our OA Week 2016 guide.

  • Digital Humanities for Tomorrow
    2-4 pm, Monday October 24, Doe Library 303
  • Copyright and Your Dissertation
    4-5 pm, Monday October 24, Sproul Hall 309
  • Publishing Your Dissertation
    2-3 pm, Tuesday October 25, Sproul Hall 309
  • Increase and Track Your Scholarly Impact
    2-3 pm, Thursday October 27, Sproul Hall 309
  • Current Topics in Data Publishing
    2-3 pm, Friday October 28, Doe Library 190

You can also talk to a Library expert from 11 a.m. – 1 p.m. on Oct. 24-28 at:

  • North Gate Hall (Mon., Tue.)
  • Kroeber Hall (Wed.–Fri.)

Event attendance and table visits earn raffle tickets for a prize drawing on October 28!

Sponsored by the UC Berkeley Library, and organized by the Library’s Scholarly Communication Expertise Group. Contact Library Scholarly Communication Officer, Rachael Samberg (rsamberg@berkeley.edu), with questions.

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